How To Work Faster: 13 Quick Productivity Strategies

This new article will show you everything you need to know about how to work faster.

Working faster is a good option if you have a lot on your plate and want to make every hour count. Being efficient can help you accomplish more tasks while maintaining a high quality level.

While this may seem like an ambitious goal, a few simple changes to your daily routine can help you become more productive. We’ve got plenty of suggestions to help you work faster and tick off more items on your to-do list, whether it’s office work, school work, or homework.

How To Work Faster:

1. Make a daily list of everything you need to do.

Setting a strategy before you start your day is the most important step you can take to work faster and more productively. Make a list of everything you need to do each day so you don’t waste time thinking about what to do next.

Write down your daily schedule in a notebook, digital planner, or calendar. Instead of memorizing, writing it down will help you remember and do your chores.

Writing down everything you want to do during the day can also help you avoid overcommitting and taking on more than you can do in the time available. It’s good to be ambitious, but it’s equally important to have a daily strategy that you can stick to.

2. Create a calendar of deadlines.

Once you have mastered your daily short-term plan, you can begin to create long-term plans to manage future tasks and responsibilities. Knowing what you need to do ahead of time will help you prepare and meet deadlines, whether it’s an extensive end-of-semester term paper or a trip to an international conference.

As soon as you can, write down each assignment or project to make sure you’re prepared for it and complete it on time.

Make a note of any important deadlines or due dates and set reminders about a week before they are due. This will allow you to work more efficiently and break large tasks into smaller pieces.

This form of planning will also help with scheduling time off, vacations, and breaks. Knowing when something is due will make it easier to schedule and ensure you have enough time to complete tasks while enjoying your vacation.

3. If you have multiple things to do, give each day a theme.

If you are juggling many different career goals or even multiple jobs at once, focus on one category of work each day.

If you’re a student, consider designating specific days for specific activities: For example, Mondays might be dedicated to getting through all the science reading for the week, and Tuesdays to math.

In the workplace, consider designating separate days for specific duties. For example, Mondays might be for administrative duties and Tuesdays for creative projects.

4. Set small, achievable goals.

Setting small goals every day helps you stay on track, work more efficiently, and build up energy throughout the day. If you have long-term goals or large tasks to complete, break them down into smaller goals that you can complete in small increments or stages. This will give you a sense of doing something, which will motivate you to keep going.

Smaller tasks, such as grocery shopping or running around the stores, can help you focus on the bigger tasks that need to be done later in the day.

SEE ALSO: How To Improve Your Workplace Environment: 28-Step Guide

5. Prioritize the more difficult tasks.

Completing the most important or difficult tasks first can give you a sense of accomplishment. It also increases productivity by allowing you to complete simpler tasks at a later time.

However, if you complete mundane chores first, you may be hesitant to take on a more serious task in the latter part of the day.

6. Divide your workday into manageable steps.

To keep your day organized, schedule specific activities for each part of your day (1). For example, you might spend the first hour of the day responding to emails and phone calls.

Set several alarms throughout the day to remind you to move on to other tasks and stay on track.

7. Assign each task a time limit.

“Parkinson’s Law,” as it’s called in business, states that “work grows as the time allocated to it grows.” To put it another way, if you leave the time it takes to complete a task unlimited, it will almost always take longer than if you set rigid deadlines.

Keep track of how much time you spend on each task by using a stopwatch or other time-measuring device.

Set goals for yourself and make it fun; if you try to beat the clock, you will work much faster.

8. Perform non-essential tasks in less than ten minutes.

Following this technique can give you an extra 90 minutes each day. You’d be surprised at how much time is spent on small tasks like writing emails!

Working in this way can help you develop “workflow,” which behavioral psychologists define as feelings of accomplishment, productivity, and pleasure.

SEE ALSO: How To Rebuild Trust In The Workplace: 10-Step Guide

9. Multitask the right way.

Multitasking can be a useful way to accomplish many tasks in a short amount of time, but it can also be too distracting for your time and attention, which can result in poor quality work. To reap the benefits of multitasking while avoiding its drawbacks, follow these tactics:

Focus on related tasks at the same time. By grouping multitasking activities together, you can save time and mental energy when switching between them. For example, respond to all emails at the same time (email, voicemail, and snail mail).

Make a list of the steps in your process. Writing out everything you want to address will help you stay focused and avoid getting sidetracked by different things.

After completing each step, take some time to discuss each item individually. When working in a multitasking environment, sharpening your focus in this way will help you identify any errors and make sure you’ve completed all the tasks.

10. Schedule personal time to disconnect from work.

It may seem contradictory, but scheduling time for yourself to relax during the day and week can really boost your productivity. Instead of stressing about work or what you need to do later, focus entirely on what you want to do during this “time to yourself.”

Spending the first few hours of your day doing something you enjoy-whether it’s playing with your kids, walking the dog, or practicing yoga-can help clear your mind and put you in a better mood for the rest of the day, allowing you to focus and work more efficiently.

Set up separate email accounts for work and school, and limit how often you check your work or school account on the weekends.

Try to be aware of your work problems and take some time away from them, especially on the weekends, so that when you return to work on Monday, you are rested and ready to work faster and more efficiently.

11. Clean up your workstation.

Remove clutter and junk (2) from it and pack away any documents you don’t need to have on hand. Lay out all your study or work utensils on your desk so you can get right to work.

You will be more productive if your surroundings are calm rather than chaotic.

12. Remove ALL sources of distraction.

To avoid the temptation to check your phone, mute it or put it in your purse or backpack. If the TV or radio is also distracting you from your task, turn it off. When you’re busy and can’t talk, let friends, family, and even co-workers know. This will help you stay on track and increase your productivity.

13. Get rid of procrastination.

Many of us procrastinate or put off tasks (especially those we don’t like), which can have a negative impact on our productivity and overall quality of work. Instead, avoid this and get to work right away!

Don’t believe the myth that “under pressure, people do their best work.” According to psychological research, this is largely untrue! Procrastinators who wait until the last minute tend to get less work done and produce more error-prone work.

When you finish a task on time or even early, reward yourself with some kind of surprise or treat. You will be more motivated to complete a task if you have something to look forward to.

Thank you for reading this article about how to work faster and I really hope that you take action my advice.

I wish you good luck and I hope its contents have been a good help to you.

Przemkas Mosky
Przemkas Mosky started Perfect 24 Hours in 2017. He is a Personal Productivity Specialist, blogger and entrepreneur. He also works as a coach assisting people to increase their motivation, social skills or leadership abilities. Read more here