How To Explain Things Better: 13 Effective Tips And Techniques

If you’ve ever wondered how to explain things better. this article is for you.

The ability to convey ideas clearly and engagingly is a valuable skill in various scenarios, such as delivering presentations, leading meetings, discussing your interests with friends, or honing your communication abilities. We’ve got you covered with effective tips and techniques to help you explain concepts to anyone.

How To Explain Things Better:

1. Start with the Most Relevant Information:

Begin your explanation by providing your audience with the essential information or answers they seek. While context can be important, it’s often more engaging to immediately address why your topic matters to your listeners. Share the most critical information upfront and then delve into the finer details.

– For instance, in a work presentation about a declining financial plan, start by stating that profits are decreasing, followed by an explanation of the reasons.
– When explaining to a friend why their garden plants are dying, begin by discussing overwatered soil before delving into proper soil drainage.

2. Simplify Complex Ideas into 2-3 Key Points:

Avoid overwhelming your audience with too much technical jargon or intricate details right from the start. Instead, focus on 2-3 major points that convey the overarching message clearly. This approach ensures that your explanation is accessible to individuals with varying levels of knowledge.

– For example, when presenting a book you’ve read, concentrate on two main themes and provide a couple of examples from the book that illustrate these themes.
– When teaching someone to drive a manual car, begin by explaining how to shift gears and later discuss the car’s behavior during gear shifts. If your audience expresses a desire for more details or has additional questions, you can then delve deeper.

3. Prioritize Clear Explanations Over Absolute Accuracy:

While it’s essential to be accurate, sometimes simplicity can be more effective than an exhaustive, technically precise explanation. Focus on conveying the basics to your audience, particularly when discussing subjects you’re passionate about.

– When explaining Wi-Fi to your grandmother, simplify it as a means to connect electronic devices to the internet, rather than delving into the intricate workings of various technologies and radio waves.
– In a presentation about the history of black hole discoveries for a general audience, describe black holes as objects that absorb light, and then offer detailed information about their mass and electric charge if there’s interest.

Remember that it’s okay to admit when you don’t have all the answers (1). If someone asks a question to which you don’t know the answer, be honest and say, “I don’t know” or “Let me get back to you on that.” You can always conduct further research and continue the conversation later.

4. Utilize Similes, Metaphors, and Analogies:

Make your topic relatable by drawing comparisons to something your audience is already familiar with. When you use similes, metaphors, or analogies, your audience can visualize and grasp your explanation more easily, enhancing their comprehension and retention.

– Simile: Employ “like” or “as.” For instance, “Blood vessels are like highways, and the blood cells are like cars.”
– Analogy: Compare two dissimilar things based on a shared characteristic. Consider this analogy: “Your phone’s storage is like a cupboard because it becomes full when you put too much in it.”
– Metaphor: Use a word or phrase that adopts the meaning of another to draw similarities between them. An example would be, “Your eye is a camera, and the cornea functions as the lens.”

5. Create Mnemonics:

Mnemonics, such as images, acronyms, or rhymes, aid in making information more memorable. These memory devices assist your audience in recalling significant details and staying engaged.

– Acronyms: Acronyms like ROY.G.BIV help remember the colors of the rainbow: Red, Orange, Yellow, Green, Blue, Indigo, and Violet.
– Rhyme Mnemonics: Formulate easy-to-recall rhymes, as seen in “I before E except after C.”
– Chunking: When dealing with lengthy numbers like 847382985, break them into smaller, more manageable chunks, such as 847, 382, and 985.
– Storytelling and Image Mnemonics: For instance, to remember who Rosa Parks was, visualize a woman sitting on a bench at the edge of a park, surrounded by roses, waiting for her bus.

6. Divide Your Explanation into Lists or Steps:

Simplify your topic by breaking it down into step-by-step instructions or detailed examples. This segmentation helps your audience process the information and retain it effectively. You can employ various methods to achieve this, including:

– Step-by-step instructions: When explaining how to start a business, outline it as, “First, conduct market research. Second, write your business plan. Third, secure funding for your business.”
– Role-playing: For teaching a friend how to respond to gaslighting, provide tips and engage in role-play to practice effective responses.
– Examples: When informing a large audience about staying healthy and active, offer multiple exercise examples, such as running, swimming, biking, or weightlifting.

7. Rephrase and Reiterate Your Explanation:

Enhance understanding by rephrasing your explanation multiple times. Repetition aids memory and learning retention. Explain the problem, elucidate the steps to resolve it, and revisit the broader issue in different ways to reinforce learning. Avoid exact repetition and aim to provide fresh perspectives each time.

– For instance, when explaining how to tie a shoe, demonstrate the process, give verbal instructions, and then ask the person to try it independently.
– In an office meeting, elucidate a new editing process by verbally presenting the steps and breaking the meeting into teams to physically act out the procedure.

8. Incorporate Visual Aids into Your Explanation:

Utilize charts, graphs, and images to enhance your presentation. Visual aids are effective tools for elucidating complex ideas and systems, making your explanation more compelling and credible. Consider these ways to integrate visual cues:

– Use graphs to illustrate numerical data and trends, like comparing survey responses by age using a bar graph.
– Employ charts to depict sequences of events, such as creating a flow chart for your company’s new recruitment process.
– Utilize maps to display specific locations and settings, like including a map when discussing Roman history.

When introducing visual aids to a larger audience, provide context for the visual and maintain eye contact while discussing it.

9. Let Your Passion for the Topic Shine:

Convey your enthusiasm and energy when discussing your subject. Whether addressing a large group or engaging with an individual, infuse your presentation with the same zeal you would when talking to your best friend. Share why the topic holds significance for you, as your passion can captivate and engage your audience (2).

– Vary your voice’s pitch and speed for emphasis and minimize filler words like “um” or “like” by using deliberate pauses.
– Highlight the aspects of the topic that genuinely interest you. For instance, when examining a painting with a friend, express your fascination with how the artist depicted the landscape without real-life reference.

10. Check the Audience’s Understanding:

Ensure that you and your audience are on the same page by regularly asking if they comprehend your explanation. Tailor your communication to meet their knowledge level and eliminate any confusion. Employ questions like “Do you already understand this?” or “Is this making sense?”

– When addressing a larger audience, gauge their probable knowledge level or invite them to signal their understanding by raising their hands.
– It’s acceptable to start with the basics to ensure everyone is on the same page, even if some have heard the information before.

11. Pay Attention to the Listener’s Body Language:

Be attentive to non-verbal cues from your listener to gauge their level of comprehension. People may not openly admit confusion, so look for subtle signals in their body language:

– Signs of confusion: Furrowed brow, avoiding eye contact, crossed arms, slouching, or leaning away.
– Signs of engagement: Maintaining eye contact, leaning forward, uncrossed arms.

13. Motivate Your Audience to Take Action:

Conclude your explanation by presenting challenges and suggesting subsequent steps. Explain to your listeners why the topic is relevant to them. This might involve showing them how to address an issue or conveying the personal or societal significance of the topic.

– For example, if your sister inquires about her smartphone’s slowdown, explain that clearing the phone’s storage will boost its speed, and then demonstrate how to do it.
– In a presentation on climate change, conclude the discussion of the problem by equipping your audience with resources to contact their local politicians.
– When discussing a new law with a friend, explain the law’s implications and your stance on it, and invite their input to engage them in the conversation.

In summary, to explain things better, follow these key strategies:

  1. Start with Relevance: Begin with the most pertinent information to capture your audience’s interest immediately.
  2. Simplify Complex Ideas: Break down complex topics into 2-3 key points, avoiding jargon to ensure clarity.
  3. Prioritize Clarity Over Accuracy: Offer basic explanations when necessary, focusing on understanding over technical precision.
  4. Use Similes, Metaphors, and Analogies: Relate your topic to familiar concepts to enhance comprehension and retention.
  5. Create Mnemonics: Employ memory aids like acronyms, rhymes, or storytelling to facilitate information recall.
  6. Divide into Lists or Steps: Organize your explanation with step-by-step instructions, examples, or role-playing to make it digestible.
  7. Rephrase and Repeat: Reiterate your explanation in different ways to reinforce understanding.
  8. Incorporate Visual Aids: Use charts, graphs, and images to enhance explanations and make them more credible.
  9. Show Passion: Infuse energy and enthusiasm when discussing your topic to engage your audience.
  10. Check Understanding: Regularly assess your audience’s comprehension and adjust your approach accordingly.
  11. Read Body Language: Pay attention to non-verbal cues to gauge your listener’s level of understanding.
  12. Motivate Action: Conclude by presenting challenges, suggesting next steps, and explaining the topic’s relevance to the audience.

By applying these strategies, you can effectively communicate complex ideas and ensure your audience grasps and retains the information.

I want to thank you for taking the time to read my article about how to explain things better. I sincerely hope its contents have been a good help to you.

Przemkas Mosky
Przemkas Mosky started Perfect 24 Hours in 2017. He is a Personal Productivity Specialist, blogger and entrepreneur. He also works as a coach assisting people to increase their motivation, social skills or leadership abilities. Read more here